Sales & Purchasing Coordinator

Job DescriptionJob DescriptionDescription:

Position Overview

Dynamic Mechanical Solutions is seeking a Sales & Purchasing Operations Coordinator to support its day-to-day order and purchasing activity. DMS works closely with customers, outside sales representatives, and suppliers to source and deliver products, often through direct shipments from suppliers to customers.

This role will focus on entering sales orders and purchase orders, processing supplier invoices, and keeping orders moving from customer request through delivery and billing. The strongest candidate will understand how sales, purchasing, fulfillment, invoicing, and accounts payable fit together.

Key Responsibilities

• Create and maintain sales orders in NetSuite, verifying customer information, pricing, product details, and delivery requirements.
• Enter and manage purchase orders, confirming that supplier orders match customer requirements and agreed pricing.
• Track open orders and direct shipments, follow up with suppliers on availability and delivery, and communicate changes to the sales team and customers.
• Review supplier invoices against purchase orders and shipment information.
• Help ensure customer invoices are accurate and issued promptly once orders are ready to bill.
• Maintain clear records of quotes, orders, supplier confirmations, shipment details, and customer communications.
• Work with outside sales representatives and other team members to resolve order, pricing, and billing questions.
• Assist with quotes, account follow-up, and month-end administrative tasks as needed.

Requirements:

Qualifications

• Experience in sales operations, purchasing, order processing, accounts payable, or industrial distribution preferred.
• Understanding of the process from customer order through supplier purchase, delivery, customer invoicing, and supplier payment.
• Strong attention to detail, especially when checking pricing, quantities, and order information.
• Ability to manage several open orders and follow-ups at once without losing track of deadlines or outstanding issues.
• Clear, professional communication with customers, suppliers, and coworkers.
• Comfort using business software and Microsoft Office, particularly Outlook and Excel.
• NetSuite experience is a plus, but is not required.
• Experience with industrial products or mechanical services is a plus.

What Success Looks Like

Orders are entered accurately, supplier purchases are placed and tracked promptly, invoice discrepancies are caught early, and the sales team and customers have reliable updates. The right person understands the flow of the business and takes ownership of the details that keep it running smoothly.