Job description
American Heritage Schools- Broward Campus is currently looking to hire a Payroll Specialist. Experience with ADP is highly preferred.
POSITION OVERVIEW
The Payroll Specialist is responsible for all phases and activities necessary to process payroll, including maintenance of related payroll records and related duties for all companies. This position works closely under the direction and supervision of the Executive Director of Human Resources in order to carry out all necessary financial management and fiscal control policies and activities for administration.
PRIMARY DUTIES & RESPONSIBILITIES
Responsible for the timely and accurate delivery of bi-weekly and monthly payroll input through ADP for all Companies.
Responsible for the timely and accurate processing annual bonuses
Update and maintain all pertinent information that affects payroll issues through the ADP Database, including reviewing timesheets and entering timesheet data, verifying check register, labor distribution, taxes, pension, and all employee deductions
The primary point of contact with employees regarding time, attendance, payroll issues, and questions
Tracking employee work hours alongside the employee's Supervisor, updating records when an employee's status changes
Checking and auditing timekeeping records; verifying records are following established standards
Liaise with all department heads on a bi-weekly basis to ensure accurate timekeeping records for employees
Prepare all contracts for Teachers and Teacher Assistants for the upcoming school year
Prepare all stipend contracts for the upcoming school year.
Prepare and submit all 401K related reports and funds for all Companies on a bi-weekly basis and prepare yearly reports as needed
Process wage garnishments, pay levies, and any other court-ordered involuntary wage withholding payments
Work with current payroll software (ADP) for technical issues with time reporting system
Processing of year-end reports, distribution and reconciliations of W-2 information and Health Care Values
Adhere that the federal filing deadlines for ACA reporting are consistent with W-2 & 1099 reporting.
Work closely with the Benefits Administrator to maintain accurate health-related payroll deductions
Continuous maintenance and yearly audit of employee accrual vacation and personal time balances in ADP
SECONDARY DUTIES & RESPONSIBILITIES
Prepare and coordinate all supplemental information that affects employee's gross payroll throughout the school year.
Maintain accurate deductions for employee benefits including insurance, 401K, State or federal-mandated levies or deduction orders
401K enrollment and changes
Maintaining an accurate count of employees for service pins and bonuses
Bank Deposits as needed for Business Office
Customer assistance in the Business Office
Primary Contact for Governmental Agencies
Performs other related duties as assigned.
QUALIFICATIONS/EDUCATION/EXPERIENCE
High school degree or equivalent required
Bachelor's degree preferred
At least two years of related experience is preferred
Working knowledge of the ADP payroll system
Knowledge of Federal and State payroll requirements
Confidentiality and discretion of sensitive information
SKILLS & ABILITIES
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Working understanding of payroll principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
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