Part-Time Bookkeeper / Accounting Administrator

Job Description Job Description

About the Role

We are seeking a detail-oriented and reliable Part-Time Bookkeeper / Accounting Administrator to support the company's day-to-day finance and accounting operations.

This role will provide hands-on administrative and bookkeeping support across accounts payable, accounts receivable, transaction processing, reconciliations, journal entries, month-end close, and payroll coordination.

The position will initially serve as a part-time, short-term fi nance support solution while DFW continues to develop its long-term fi nance structure. Based on business needs, performance, and organizational fit, there may be an opportunity for the role to evolve into a longer-term position.

The Bookkeeper will work closely with the Director of People & Culture, Owner, and external fi nance/accounting partners to maintain accurate, organized, and timely financial records.

Primary Responsibilities

Daily Accounting & Transaction Management

• Record day-to-day financial transactions accurately in NetSuite
• Review transactions and supporting documentation for completeness and accuracy
• Verify that transactions processed through Ramp are recorded correctly and coded appropriately
• Maintain organized and verifiable documentation for financial transactions
• Identify discrepancies or missing information and follow up with the appropriate team member

Accounts Payable & Accounts Receivable

• Process accounts payable transactions and invoices
• Review invoices for appropriate coding, approvals, and supporting documentation
• Assist with accounts receivable activities, including recording payments and
• maintaining accurate customer records
• Assist with vendor and customer account inquiries as needed
• Support timely processing of financial transactions and payments

Journal Entries & Financial Records

• Prepare and record routine journal entries
• Ensure journal entries include clear, accurate, and verifiable explanations and supporting documentation
• Assist with account reconciliations and identify discrepancies
• Maintain accurate financial records and supporting documentation

Operational Reporting & Allocations

• Upload operational and financial reports into NetSuite
• Ensure appropriate department, project, and account allocations are applied
• Review reports for accuracy and completeness
• Partner with internal teams to resolve discrepancies or missing information

Month-End Close

• Complete assigned month-end close tasks
• Assist with account reconciliations and supporting schedules
• Ensure transactions are recorded in the appropriate accounting period
• Prepare financial information and documentation for review by DFW's finance leadership and CPA
• Help bring the books to a trial balance-ready stage for review and further processing by the CPA and fractional CFO

Payroll Accounting Support

• Work closely with the Director of People & Culture/HR to support payroll processing
• Verify that payroll has been recorded accurately in the accounting system
• Assist with payroll-related reconciliations and corrections
• Coordinate with HR and finance partners to resolve discrepancies

Administrative Finance Support

• Maintain organized financial files and documentation
• Assist with audits, reporting requests, and financial information gathering
• Support implementation and improvement of finance processes and procedures
• Perform other finance and administrative duties as assigned

Qualifications

Required:

• 3+ years of bookkeeping or accounting experience
• Experience with accounts payable and accounts receivable
• Experience with journal entries and account reconciliations
• Strong attention to detail and accuracy
• Experience working with accounting software/ERP systems
• Strong organizational and time-management skills
• Ability to maintain confidential financial information
• Ability to work independently and meet deadlines
• Strong written and verbal communication skills
• Experience with NetSuite

Preferred:

• Experience with Ramp or similar corporate card/expense management platforms
• Experience supporting month-end close
• Experience with project-based, manufacturing, fabrication, construction, or professional services organizations
• Experience working with payroll accounting
• Experience preparing books for CPA or external accounting review

What We're Looking For

The ideal candidate is someone who is hands-on, organized, detail-oriented, and process-driven. This person should be comfortable working in the details while also understanding how accurate financial information supports the broader business.

We are looking for someone who will take ownership of assigned responsibilities, ask questions when clarification is needed, identify discrepancies rather than simply entering information, and help DFW establish consistent and reliable financial processes.

Work Schedule - Part-Time 15-25 hours per week

• This is a part-time contract, in-person position based out of our New Orleans office.

Compensation - $25.00-30.00/hour, commensurate with experience and qualifications.