Job description
Role Summary
The Payroll Accountant plays a critical role in ensuring accurate, timely, and compliant payroll operations across multiple entities. This position is ideal for a detail-oriented accounting professional who thrives in a fast-paced environment and enjoys working at the intersection of payroll, accounting, and benefits administration. The Payroll Accountant supports employees and leadership alike by delivering precise payroll processing, insightful reporting, and strong internal controls while contributing to audit readiness and continuous process improvement.
This role offers the opportunity to work collaboratively with Human Resources and Finance while supporting organizational excellence and employee satisfaction.
Key Duties & Responsibilities
Process biweekly payroll using payroll software, ensuring accuracy, validation, and balancing of each payroll cycle
Prepare and update payroll-related management reports and analytics
Perform timely and accurate monthly payroll close activities, including account and system reconciliations and review of accruals
Maintain payroll system updates for employee changes and generate related reports
Prepare medical, dental, garnishment, and benefit contribution and billing reports
Maintain time management systems, including time clocks and employee timesheet access
Process new-hire paperwork and payroll-related changes in coordination with Human Resources
Serve as a resource for employees regarding time reporting and pay inquiries; investigate and resolve paycheck discrepancies
Review, upload, and manage 403(b), FSA, and other benefit data with third-party administrators
Prepare and maintain COB calculations for payroll input as required
Calculate and submit payroll-related data for city, government, or contract reporting purposes
Prepare General Ledger journal entries related to payroll, workers' compensation, accrued benefits, and other payroll-related accounts
Support benefits administration in collaboration with Human Resources, including reconciliations for medical, dental, life insurance, flexible spending accounts, personnel audits, 403(b) processes, special projects, and reporting
Compile schedules and documentation for external auditors during annual audits
Manage and provide required data for Department of Labor, workers' compensation, retirement plan, and other audits
Distribute annual W-2 forms and other required payroll documentation
Support special projects and perform additional related duties as assigned
Required Qualifications
Associate's, Bachelor's, or Master's degree in Finance or Accounting or equivalent combination of education and experience
Minimum of three (3) years of accounting and payroll experience
Strong understanding of payroll administration with exceptional attention to detail
Working knowledge of payroll systems and time management software (UltiPro or similar systems)
Knowledge of federal and state payroll regulations and internal payroll guidelines
Ability to handle confidential information with discretion and professionalism
Excellent analytical, organizational, and problem-solving skills
Ability to explain payroll variances clearly to employees and department leaders
Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
Strong data entry accuracy and proficiency using a 10-key calculator or keyboard by touch
Intermediate to advanced proficiency in Microsoft Excel and payroll systems
Desired Qualifications
Experience supporting benefit administration and payroll-related audits
Strong customer service orientation with excellent written and verbal communication skills
Ability to work effectively under pressure in a fast-paced environment
Demonstrated resourcefulness and initiative in resolving payroll and system issues
Experience collaborating cross-functionally with HR, Finance, and leadership teams
Location & Work Type
Work Type: Hybrid
Work Environment: Professional administrative office setting
Schedule: Typically 2-3 days per week on-site and 2-3 days per week remote, with flexibility to meet organizational needs
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