Full Charge Bookkeeper

Job Description Job Description

FULL CHARGE BOOKKEEPER

Property Management Full-Time $60,000-$80,000 USD Audubon, NJ 08106.

About the Role

We are seeking an experienced and detail-oriented Full Charge Bookkeeper to manage the complete financial operations of a property management portfolio. This is a high-responsibility position requiring deep knowledge of property management accounting, subsidized housing programs, and multi-entity bookkeeping. The ideal candidate is self-directed and capable of owning the full accounting cycle from daily transactions through month-end close and audit preparation. This role includes direct oversight of an Assistant Bookkeeper who will support day-to-day bookkeeping tasks.

Key Responsibilities

General Ledger & Month-End Close

• Maintain accurate general ledger records across multiple QuickBooks Online company files

• Perform full month-end close procedures, ensuring all accounts are reconciled and financials are complete for accountant review

• Record and categorize all business income and expenses with documentation

• Reconcile all bank accounts monthly, resolving discrepancies

• Ensure rents marked collected in property management software reconcile to bank

• Maintain and update depreciation schedules for all properties and assets

• Assist accountants in preparation of business tax filings, including providing depreciation schedules and supporting documentation

Revenue & Rent Recording

• Record rental income from bank deposits, ACH payments, and money order/check receipts

• Review and reconcile HUD HAP (Housing Assistance Payment) vouchers for subsidy programs

• Track Section 8 and other subsidy payments, ensuring accurate recording and timely reconciliation with housing authority remittances

Accounts Payable & Expense Management

• Process and record all vendor invoices, utility bills, and operating expenses across multiple properties and the management office

• Ensure mortgages, property taxes, and insurance premiums are paid on time and properly recorded

• Review and code expense reports submitted by property staff

• Manage vendor relationships and maintain up-to-date W-9 files; prepare annual 1099 filings

• Monitor and manage cash flow across all entities to ensure sufficient funds for obligations

Payroll

• Process bi-weekly payroll for all employees using applicable payroll software

• Ensure accurate recording of payroll liabilities, including federal and state tax withholdings, benefits deductions, and garnishments

• Submit payroll tax deposits on schedule and reconcile payroll accounts monthly

• Maintain payroll records in compliance with applicable labor laws and company policy

HUD Compliance & Audit Preparation

• Maintain financial records in compliance with HUD regulations and program requirements

• Prepare and organize documentation for HUD audits and annual reviews, including tenant files, subsidy records, and financial reports

• Assist with responses to HUD audit findings and corrective action plans as needed

• Ensure all subsidy-related transactions are properly documented and traceable

Financial Reporting & Management Support

• Prepare quarterly financial reports for ownership and property management, including profit & loss statements, balance sheets, and budget variance reports

• Track and report on key financial metrics by property and across the portfolio

• Assist in the development of annual operating budgets for each property

• Provide ad hoc financial analysis and reports as requested by management

Compliance & Record Keeping

• Maintain organized and complete financial records in both digital and physical formats

• Ensure compliance with local, state, and federal financial reporting requirements

• Coordinate with external accountants and auditors, providing requested documentation promptly

• Track certificate of insurance renewals, lease expirations, and other financial compliance dates

Qualifications & Requirements

Required

• Minimum 10 years of bookkeeping experience, with at least 5 years in property management

• Proficiency in QuickBooks Online (multi-company experience strongly preferred)

• Strong working knowledge of property management accounting practices

• Experience with HUD-subsidized housing programs, including HAP voucher processing and audit preparation

• Solid understanding of Section 8 / Housing Choice Voucher program accounting

• Demonstrated experience managing books for multiple entities simultaneously

• Strong understanding of GAAP and general accounting principles

• High attention to detail and ability to work independently with minimal supervision

Preferred

• Bachelor's degree in Accounting, Finance, or a related field

• Certified Bookkeeper (CB) credential or similar professional certification

• Proficiency in Microsoft Excel for financial analysis and reporting

• Experience with property management softwares such as Yardi, AppFolio, or similar platforms