AP Specialist

Job Description Job Description

Schedule: Monday-Friday, 8:00 AM-5:00 PM (1-hour lunch)
Assignment Length: Through the end of the year
Employment Type: Contract

Position Overview

We are seeking a detail-oriented AP Billing Specialist to join a fast-paced accounting team supporting a high-volume transportation and logistics operation. This role is ideal for someone who thrives in a deadline-driven environment, enjoys building relationships with vendors, and is committed to accuracy and exceptional customer service.

As part of the accounting team, you will process a high volume of invoices and payments while working across multiple accounting systems. The team is currently transitioning to new order management and accounting platforms, making adaptability and strong organizational skills essential for success.

Key Responsibilities

• Process high-volume accounts payable transactions with accuracy and efficiency.
• Review, verify, and process vendor invoices for payment.
• Communicate professionally with vendors regarding invoices, payment status, and account inquiries.
• Build and maintain positive relationships with third-party vendors and internal business partners.
• Process approximately 50+ payments per day after training.
• Research and resolve invoice discrepancies and payment issues.
• Maintain accurate accounting records and supporting documentation.
• Utilize multiple accounting systems, including Sage, FMS, and other accounting software.
• Collaborate with internal departments to ensure timely and accurate payment processing.
• Provide outstanding customer service while supporting both internal teams and external vendors.

Qualifications

• 2-3 years of accounting experience with a strong emphasis on Accounts Payable (AP/AR or general accounting experience is also considered).
• Experience working in a high-volume, fast-paced accounting environment.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Previous experience with accounting software such as Sage, QuickBooks, or similar ERP systems (Sage preferred but not required).
• Strong attention to detail and commitment to accuracy.
• Excellent analytical, organizational, and critical-thinking skills.
• Strong verbal communication and customer service skills with the ability to professionally interact with vendors over the phone.
• Comfortable learning new systems and working across multiple platforms simultaneously.
• Dependable with excellent attendance and punctuality.

Work Environment

• Casual office environment (no ripped jeans, shorts, tank tops, or midriff tops).
• Overtime may be available during the initial cleanup period.
• Team-oriented culture focused on professionalism, collaboration, and respect across all departments.